How to add a staff member schedule

[Tansra]

I want the staff member that created the working hour/availability to have it automatically added to their schedule but only when a customer confirms it by using it in a task.

[Victor]

Hi @Tansra,

You need to store the availability anyway, irrespective if the customer confirmed the task or not. There are 2 possible approaches:

• use 2 collections - one for availabilities, another for tasks, and create a record in Tasks when the customer confirms it
• use just 1 collection - let’s call it Availabilities - and store all the information there. The logic could be like this:
  – create a collection with fields: relationship to User-Owned which has multiple Availabilities - this one will be for staff member, start and finish time, staff comments, client task description, client comments, relationship to User- Client, and status
  – A staff member creates Availability record (fields: link to User which has multiple Availabilities, start/finish time, staff comments). Set “status” to AVAILABLE
  – When a client would like to book the task, you show the list of all Availabilities filtered by status is equal to AVAILABLE
  – Client books a task - you update Current Availability: set status to BOOKED, set relationship to to User- Client, update task description and comments.
  A long time ago I’ve made a video with similar functionality - some of its parts might be useful: https://youtu.be/MS5QDDo-0Q0.

This is only one of possible approaches. I would highly recommend exploring the tutorials in Adalo academy, searching through the forum and exploring app templates.

Best,
Victor.